SageGroup

Businesses can now pay their employees weekly, fortnightly or monthly with the Sage Pastel My Payroll Online system developed by Sage Pastel Payroll & HR.

The internet is here to stay and its capacity and connectivity have tangibly improved, providing an increasingly compelling service at progressively competitive prices. Generally accepted standard online applications – those which many people are comfortable using on a daily basis such as online flight reservations systems, news feeds and social media sites are all being complemented by steady streams of new online business applications and services.

The Sage Pastel My Payroll Online system offers an affordable “pay for what you use” solution, delivering efficient, simple and cost-effective payroll administration. It is especially cost effective for industries such as farming, construction or manufacturing where companies want to keep all employees loaded on the payroll, but only make use of the services of some employees at a given point in time. Traditionally the cost would be based on the total employee count but with Sage Pastel My Payroll Online the company is charged only for the employees it is paying.

The online payroll solution automatically calculates PAYE, SDL and UIF and provides the user with EMP201 totals which must be submitted to SARS by the 7th of each month. The monthly UIF declaration can be sent directly to the Department of Labour from Sage Pastel My Payroll Online.

A significant benefit is that tax certificates do not have to be manually captured onto SARS e@syFile. Tax certificates can be printed from the system and a file for import into SARS e@syFile is also created, removing the need to manually capture employee details for submission to SARS. An OID report also provides the user with the values required to complete the W.As.8 return due by the end of March every year.

Date management can get tricky in weekly and fortnightly payrolls,” says Pastel My Payroll Online business manager Karen Schmikl. “Date picker functionality in our software ensures that tax dates are synchronised with processing dates.”

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Payroll and HR software specialist Softline Pastel Payroll has a Connected Services division that enables SME companies to extend their desktop payroll with an online solution that will ease the growing burden of HR managers and payroll administrators.

Connected services includes a web-based self-service tool that enables employees to manage and maintain their own information online and thereby carry some of the overall HR administration responsibility as they are able to make on-line applications for leave, loans, bursaries, travel claims, view their payslips and update personal information no matter where they are so long as they have an internet connection.

“The internet is here to stay and its capacity and connectivity have tangibly improved recently, providing an increasingly compelling service at progressively competitive prices although South Africa still has some way to go in terms of truly competitive pricing,” says Philip Meyer, technology director at payroll and HR software specialist Pastel Payroll, part of the Softline and Sage Group plc.

“Generally accepted standard online applications – those which many people are comfortable using on a daily basis such as internet banking and online flight reservations systems, news feeds and social media sites are all being complemented by steady streams of new online business applications and services.”

Meyer says the adoption rate of online business software for new entrants into the market is increasing, posing the question of how to bridge the gap between the growing trend towards online software adoption and the traditional desktop application users in the same market segments.

“The adoption of what many consider to be commoditised uses for the internet is seen as a steady evolutionary process and the switch from legacy desktop applications to the cloud is proving to be a gradual adoption rather than a rush to jump on the bandwagon.”

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